Table of Contents

Working with stock finished products (SFP) - producing for stock with an assembly order

MJA Updated by MJA

For more information about composed products click here.​

​1. When do you work with an assembly orders?​

It may be desirable to have composed products in stock, for example completely assembled bicycles to sell during a busy period.

Or you want to issue products from stock on a project and not invoice them to the customer, but still see the costs on the project.

To do this, the module assembly order is available in Newbase.

​2. Create SFP as a product for production for stock

Suppose you want to produce completely assembled bicycles for stock. Then in Newbase you need to create an additional stock finished product in the product database in addition to the composed bicycle product. These two products will soon come together on the assembly order.

For example in your producd data base you have:

COMP.BIKE (bicycle composed product - not a stock product)

SFP.BIKE (stock finished bicycle product - is a stock product)

Please note: the SFP product must be a stock product and must therefore have a stock location.

Please note: these two products must have a different name.

​3. Add SFP to stock and debit parts from stock via an assembly order

To actually make a bicycle for stock (SFP) you use the module assembly order in Newbase. This makes it possible to add a stock finished product (SFP) to the stock and to take off the parts from the stock.

Basically it comes down to the following:

  • Both the assembled product and the stock finished product are linked to the assembly order
  • You simply choose the quantity of the composed product (COMP.BIKE) that needs to be produced
  • For the stock of finished products (SFP.BIKE) you enter the same number negatively

So if you want to make 5 bicycles for stock, you create an assembly order to which you link the 2 products.

Set the quantity of the composite product COMP.BIKE to 5 and the quantity of the stock finished product SFP.BIKE to -5.

When the assembly order duplicated to a delivery, the individual parts of the COMP.BIKE are debited from stock and the SFP.BIKE is credited. Because a negative number becomes positive upon issuance.

​4. Working with a 'recipe' > including SFP product within the composed product

To ensure that you do not forget to add the negative SFP product to the assembly order, you can choose to add it to the composed product by default. You then turn the composed product into a recipe for making stock, as it were.

Whether this is desirable depends on how often the stock is produced.

Example:

Level 1

COMP.BIKE > quantity 1

Level 2

Wheels > quantity 2

Steer > quantity 1

Frame > quantity 1

SFP.BIKE > quantity 2

The moment you link the composition to an assembly order, the VGP is automatically included as part of the composition!

​5. Is production always for stock?​

Then we recommend adding the stock finished product to the assembled product, as described above, so that it cannot be forgotten when creating and issuing an assembly order.

In our example you will then add SFP.BIKE as part of the composed product COMP.BIKE.

NOTE:

If you choose this, you must ALWAYS use the stock of finished product on the sales documents. You only use the assembled product on the assembly order.

​6. Issuing the assembly order​

When the assembly order is complete, it can be duplicated to a delivery. When the delivery is locked, the stock is updated. The parts of the composed product are removed from stock and the stock of the SFP product increases.

7. Working with assembly orders and journal entries

For customers who work with journal entries, the stock is booked at the SPP (standard purchase price).

On the basis of:

-Costs of bill of materials

-ON stock (group

This means that all parts are written off against the SPP:

-Costs of bill of materials

-ON stock (group)

and that the VGP is booked against the SPP:

-- stock (group)

--ON BOM costs

If you make a sum of all parts, for example the sum of the VVP of all parts is € 300.00, and you have valued the VGP with a VVP of € 340.00, then each period a balance is created on “Costs of parts list ”, in this case €40 EUR. This balance can then be attributed to added value production and is immediately included in your result.

​8. Purchasing for production for stock

Suppose you don't have enough parts to produce. Then you can create a purchase order from the assembly order. Upon receipt you then have the option to create a delivery.

If a project is linked, the assembly order lines will be charged to the project upon receipt.

​9. How does invoicing work when you work with an assembly order?

Depending on your internal process, you can invoice in 2 ways:

1. Are you invoices based on: the sales order? Then you invoice the sales order or the issue that belongs to the sales order.

2. Are you invoices based on: the logistics flow? Then you can invoice via the route assembly order > issue > sales invoice.

Standard searches 'still to be invoiced' are available within the various modules.

​10. Returned goods are taken back in stock

Goods can be returned via a negative assembly order by issuing this negative assembly order. The goods are then added to stock again.

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How did we do?

Link product attachment and send automatically

How to set the standard purchase price of a product?

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