Set debtor to direct debit

MJA Updated by MJA

If direct debit is used, the 'Bank' and 'Collection Data' widgets must be completed. The fields of these widgets are explained below:

Account holder:

The name of the debtor as known to the bank.

Bank account nr.

Only use this field for debtors for whom an IBAN number does not exist, for example for debtors from the USA.

IBAN

Enter the full IBAN number in this field.

BIC code

This number is required for a foreign payment.

Nat. bankcode

The national bank code can be entered here.

Bankname

Full name of the bank

Street / house number / Postcode / City / State / Country

Address details of the bank

Avaible for coll.

This indicates whether it concerns a debtor from whom invoices may be collected automatically. This checkbox can only be selected if an IBAN number has been entered.

As soon as a sales invoice is created, this setting will be transferred to the payment tab of the sales invoice.

Within the sales invoice there is a check box 'not in collection round'. This checkbox will therefore not be checked if the sales invoice is available for direct debit. Of course, this can be included on the sales invoice.

PLEASE NOTE if you are working with a collection file within Twinfield:

When sales invoices are included in a collection file within Twinfield, and payments are subsequently collected from Newbase, these invoices are set to paid in Newbase.

The invoices are therefore 'seen' as paid by Newbase when the invoices are in the collection file while the actual collection has not yet taken place.

If the direct debit file is deleted in Twinfield, the relevant sales invoices will remain paid in Newbase, as Newbase has previously received feedback that the invoices will be paid by direct debit. When an invoice has been given the paid status in Newbase, it is no longer compared with Twinfield.

It is therefore important that no payments are collected as long as a collection file is not final.

In the event that sales invoices have been incorrectly set as paid within Newbase, you must remove the relevant payment line within the sales invoice yourself.

Collection Type

Choose the direct debit type here. This type must correspond to the code in Twinfield and can be created/adjusted within the settings of Newbase > Module Selection List > Direct Debit type debtor.

Newbase has set 'Sepa direct debit NL' as standard

​Click here for more information about drop-down lists in Newbase.

Authorization ID

It is mandatory to fill in an authorization ID when making a direct debit. This characteristic is given to Twinfield.

If this field is not filled in in Newbase, the other fields will not be sent to Twinfield. If the authorization ID field is filled in Twinfield but empty in Newbase, nothing happens.

If the authorization reference is different between Newbase and Twinfield, we will check '1st collection run' in Newbase and push this to Twinfield where it will be overwritten.

If the authorization ID has been entered in Newbase and the same attribute is in Twinfield, nothing happens (it is overwritten so it remains the same).

If the authorization ID is changed in Newbase, the 1st direct debit checkbox will be checked again and will therefore be transferred to Twinfield.

If a date for the 1st collection run already exists in Twinfield, Newbase will copy this date and uncheck the box in NB.

If there is no date yet in Twinfield, the check box remains selected.

If there has been a collection round in Twinfield and something is transferred to Twinfield again, the checkbox will be unchecked in Newbase and the date will be filled in.

If the authorization ID changes IN NB, the check mark will be enabled again, both in Newbase and in Twinfield.

Date signed

The date of signing is entered here.

First collection run

Newbase has automatically checked the “first collection round” checkbox. With every booking to Twinfield, Newbase will check whether a collection round has previously taken place with this debtor based on the authorization reference. As soon as this is the case (Twinfield has deselected this checkbox), Newbase will also deselect this checkbox and fill in the “first collection round” date for you.

Collection Schema

As soon as a first direct debit has been made, this date will be transferred from Twinfield.

Collection schedule

The European direct debit has two schemes, the Core scheme (normal direct debit) and the Business to

Business (B2B) scheme (business debt collection). In this field you can indicate which collection scheme the debtor falls under.

How did we do?

Journal entries

Sales invoice always to the same person / contact

Contact