- All Categories General functions
Introduction
Glossary
What are modules and how to search modules
What is a Widget?
Organisation in general
Terms by organization name
Wat is person in Newbase?
Difference between contact and person
Use of addresses
Telephone number format
What is a customer project
Pre- post calculation on a customer project
Difference between to be claimed and to be invoiced
Role
Hour type
Cost type
ETA - Estimated Time of Arrival
ETD - Estimated Time of Departure
Difference between a set and a composed product.
What are valuelists?
What is a template?
What is return value?
What is an order proposition?
What are dimensions?
What is a correspondence user?
What is dropshipment / dropshipping
General functions
Send login details
Log in to Newbase
Difference start screen - summary screen - edit screen - quick edit
Change / edit name / title of a tab
How to search in Newbase
Create and save your own search on a summary screen or in a list
Standard (pre-programmed) list views
Show totals of a list
How to adjust the order of columns in a list
Group data in a list and/or select which colums in a list you want to see
Listview editor - create your own list - add standard lists
Turn a listview into a board view
Add or remove colums within a widget
Duplicate / Copy documents and possibly renew data
Replace data in a selection of records
Navigate to related records
How does file storage work in Newbase? How are pdf files created?
Shortcuts
Webservice / API Newbase
Why don't I see the 'next step' button?
Copy widgets and privileges from role to role
Processes
CRM
Create organisation
Modify organisation address
Create contact
Modify organisation address (duplicate)
Create a new private contact or create a private contact from an existing person
Create message
Send invoice to department > create department as contact
Check if messages are send
How to create a contact report
Working with taska
How to create a note
Replacing an internal employee at an organization or contact in one go
Create an appointment
There is no email address in a message
Delete contact or set to inactive?
Unable to send a message / email
Import / sychronise emails
Sending emails / messages in a series / batch
Entry screen of a message
Relocation, address or reachability changes in future
Message content has different fontsizes
Export CRM data such as email addresses and addresses to Excel
Products
Create product group
Link a product to a product group
Can you link a product to multiple product groups?
Create a product
Where to enter of adjust the sales price of a product
Purchase price product: with or without (multiple) supplier(s)
Add stock location to a product > create stock product
Set unit / entity code of purchasing & sales for a product
Add product image
Link product attachment and send automatically
Working with stock finished products (SFP) - producing for stock with an assembly order
How to set the standard purchase price of a product?
Update standard purchase price of existing products
Standard purchase price at a composed product
Consequences of entering standard purchase price afterwords
Does the standard purchase price determine the margin?
Calculation stock value via standard purchase price
Product can only be purchased for stock
Can you change a product code?
Check and allow double (duplicate) product codes / part numbers
Blocked or phased out products
Stock value on x date
Create a composed product
Price agreements debtor (per product or per rebate group)
Create of modify commercial description of a product > multiple languages
How can you find product that not have been sold during the last 'X' period
Create a set of products
Sales
Create sales lead
Create sales opportunity
Create sales quotation
Set validity period on sales quotations
Create sales order
Credit sales order
Link a payment phasing to a sales order
Search for payment phasing lines still to be invoiced and create invoices
Modify / adjust existing payment phasing line
Create sales invoice
Booking sales invoices to Twinfield
Credit sales invoice
Delete a sales invoice
Create proforma invoice
UBL (XML) Sales invoice - e-factoring - OIN - HRN number
Link products to a document
How can I see the stock in a sales document?
Create a collective invoice from different sales orders or deliveries (collect invoice lines)
Why is a sales order not found using the query 'to be invoiced'
How does a discount / surcharge work in Newbase?
Re-book a sales invoice to Twinfield or set it to manually booked
Give a sales invoice another date - backdating
Set a sales invoice (partly) to paid manually
Whether or not to print a sales invoice line with number 0
There is no VAT on the order or invoice
Want to link a debtor to a document but cannot find the debtor?
Adjust quantities on a sales order if there is already a purchase order, receipt, delivery?
Whether or not to print a sales invoice line with quantity 0
List of sales invoices with purchase - sales - margin
How is the expiry date of a sales invoice determined?
Check stock within a sales order
Error when booking to Twinfield: ...performance type must be entered
Create RMA (Return Merchandise Authorization)
Reserve products for a sales quotation
Replace discount/surcharge in all lines in one go
How can you renew / update product data in existing financial sales documents?
Set a sales order to 'paid'
Overview and check payment phasings via listview sales orders
Standard query 'my open sales quotations'
Search for sales orders still to be invoiced
Export lines to excel
Why is the sales price not adjusted and what is the difference between updating and indexing product prices?
How does drop shipment / drop shipping work in Newbase?
Purchase
Book purchase invoice to Twinfield
How to create a creditor
Create purchase order via a RFQ (request for quotation)
Create separate purchase order (by for stock)
Create a purchase order via sales order (no stock booking)
Create purchase orders from a selection of sales orders (collect)
Linking a project to a purchase order after goods are received
Cancel a purchase order
Prepay a purchase invoice (pro forma purchase invoice)
Indicate goods that will no longer be received
Book a purchase invoice or a sales invoice from a previous year
Create RTV (Return to Vendor)
Purchasing for multiple projects and/or sales orders on one purchase order
How do you find purchase orders (lines) for which the receipt (line) has not yet been linked to a purchase invoice (line)?
Delivery date on a purchase order
How can you see on a purchase invoice line whether a receipt has been linked?
How can you see on a purchase order or receipt whether a purchase invoice is linked?
Logistics
Stock value list
General informatie goods delivery
Create 1 of more delivery notes
Partial delivery (of composed product)
Print a delivery note / pick list
Search for goods that are still to be deliverd
Deliver more goods than on sales order
Indicate that goods will no longer be delivered
Return delivery of products that have already been issued
Creata a receipt / adjust quantiy on receipt
Separate stock mutation / stock correction
How does stock work in Newbase? Why are products not added to the stock
Search for products / goods still te be received (purchase order to be received)
Purchasing for stock with an stock order proposal
Set a sales order to 'manually invoiced' (duplicate)
Set that goods cannot be deliverd if not paid / block delivery
When is a product allocated > what is allocation?
How can you see on a receipt which goods still need to be delivered?
How do you get products back into stock if you are not going to deliver them?
Move stock of 1 or more products to another stock location
Do you work multi-company and want to purchase from company B for a sales order from company A?
Search for products to be ordered
Projects
Work with hour types and cost types
The order of determining an hourly rate on a project
Change project status
Create a (private) debtor (and choose company)
Link a different debtor to a organization (debtor connection)
Get payments from Twinfield (debtors)
Manually set an invoice to booked or not booked in Newbase
Can you duplicate a purchase order to a purchase invoice?
Search for sales invoices to be reminded via the open sales invoices module
Set debtor or invoice to: do not remind / no reminders
Journal entries
Set debtor to direct debit
Sales invoice always to the same person / contact
Product prices have changed and would you like to update them on member lines?
Import and export functions
Settings
Create personal shortcuts
Modify widgets (add, move, remove, resize)
Create new user
Give permission to send message from or on behalf of another user
De-block user
Delete user or set to inactive?
Edit role options: rights - privileges - options - searches - required fields
Setting up 2 factor authentication
Setting up Microsoft Office 365 (Mail and Sharepoint)
How can an application manager authorize Microsoft 365 for a user
Before you start setting up reference numbers
Using code at settings reference numbers
What is the program translations?
Editing or creating translations
How do you create a template for a message or a start/end text of a document?
Merge codes in a template
Link attachement to template
General information ledgers
Create or change ledger numbers
Where can you find ledger numbers and what order of ledger numbers is used?
Where can you enter cost accounts?
Create a payment phasing (settings)
VAT codes Newbase - Twinfield
VAT Settings
Send URL / link / login details for time registration / TIME application
HTML usage in Newbase
How does currency work within Newbase
What to do at an annual change?
Change / adjust a print with parameters or add an extra print
Select another company (for multi-company use)
How to create a stock location
Message not send / marked as send
Work with a Print template (MS Word)
Customize start / home screen - add new/additional home screen at top left - add modules
Export user role privileges
Setting up Peppol via Storecove for purchase and/or sales invoices & tips (duplicate)
Unable to email message with attachment > File cannot be saved Microsoft 365
Setting up Peppol via Storecove for purchase and/or sales invoices & tips
Explanation of user checkboxes
Error message Peppol
Changing widgets from one role to another by the application administrator
Add overview / dashboard with numbers (to see work load)
Error: Cannot Parse XML error
Widgets summary
Errors
Error when booking to Twinfield: ... dimension 2 cannot be empty when dimension 3 is used
Error when booking to Twinfield: ...booking not balanced
Error when booking to Twinfield: ..... cannot be sub analyzed
Error when booking to Twinfield: ....invalid performance country (duplicate)
Error when booking to Twinfield: ...booking not balanced (duplicate)
Error when booking to Twinfield: ....invalid performance country
Error: type error can't use in on a non object....drive Api
Error: Cannot read property 'length' from ...drive api
General functions
How to search in Newbase
1. Default queries in every s tart screen. Within the start screen of each module, various default queries are immediately displayed that can help you quickly find records. Below is an explanation o…
Send login details
The internal application manager within your organization can send login data from the user card. Open the User Newbase module. Select the user you want to send login data to. Go to the loging widet…
Log in to Newbase
You need login details to log in to Newbase. If you have not received this information, please contact your internal Newbase application manager. You can log in via the Newbase website: www.newbase.n…
Difference start screen - summary screen - edit screen - quick edit
For more information about searching for records, click here. For more information about searching a module, click here. 1. Start screen. When you open a module, you always first arrive at the sta…
Change / edit name / title of a tab
There can be several tabs within a record, see the print screen below. The names of these tabs can be changed (in Dutch, French and Default = English). If you do this, the change will be visible to a…
Create and save your own search on a summary screen or in a list
Perform a search, for example by using 'advanced search'. You will then end up in a list of results. Now click on the magnifying glass icon and choose 'edit my searches'. A pop-up will open and click…
Standard (pre-programmed) list views
Newbase has one or more pre-programmed lists per module. You can find this by clicking on the three dots next to 'List...'. If you do not see the three dots, you must first make a selection of record…
Show totals of a list
If you want to see the total of the financial data or the total of the number of records within a list view, click on the three dots to the right of the list..... and choose 'Show totals'. Listview e…
How to adjust the order of columns in a list
For mor information on list views click here. The order of columns in a list can be changed and saved. For example: You are in a list of sales quotations and in the first column is ref. number and in…
Group data in a list and/or select which colums in a list you want to see
A list can be grouped. This function can be applied to almost all lists of almost all modules. In this help file we take as an example a list of open sales quotations. You can group this list by all…
Listview editor - create your own list - add standard lists
Newbase has one or more pre-programmed lists for each module. These lists can be used to display a set of records in a specific way. A list is not a search function. You search for records yourself,…
Turn a listview into a board view
You can turn a list view into a board view in which you can easily change the status of a record by moving it. Make sure you are in a list view with a selection of records Click on the three dots to…
Add or remove colums within a widget
You can create your own list within a widget or edit an existing list. This way you can decide for yourself which data you see in a widget and in which order. The adjustments you make apply to everyo…
Duplicate / Copy documents and possibly renew data
Within Newbase you can easily copy a document to the same document or to another document. The advantage here is that all data is copied. Think about: - from sales lead to sales opportunity - from sa…
Replace data in a selection of records
It is possible to replace data in a selection of records in one go. Which data you can replace differs per module. Make a selection of records for which you want to replace data. Click on the three d…
Navigate to related records
It is possible to navigate from a list to other related modules. For example, from a list of sales orders you can easily navigate to the related organizations, relations, projecs etc. From the list,…
How does file storage work in Newbase? How are pdf files created?
A document in Newbase, for example a quotation, is only saved as a PDF when you create a message from the quotation. Newbase does not automatically create PDFs of all documents. The document is saved…
Shortcuts
From field tot field. You can use 'tab' to go to the next field. With shift tab you go back one field. Hotkeys. For Windows use: “alt and shift” + the code from the list below. Gor Apple use: “ctrl”…
Webservice / API Newbase
It is possible to use the Newbase web service. We would like to refer you to our API website for more information. https://www.newbase.nl/api/#/home We also ask you to register your use via support@n…
Why don't I see the 'next step' button?
The next step button in Newbase is located at the top right of your screen. It may happen that you click on the next step button from a summary screen of a record and you do not see that specific nex…
Copy widgets and privileges from role to role
In Newbase you can easily copy widgets and/or privileges from a certain role to another role. You do this within the module owner > widget role. Warning: Be careful when performing this action. Once…