Table of Contents

Peppol via Storecove

MJA Updated by MJA

TEST PHASE (November 2025)

It is possible to send invoices from Newbase via Peppol.

What is Peppol:

An international network and a set of agreements (standard) for the secure and efficient exchange of electronic documents such as invoices between organizations.

What is Storecove:

Newbase uses Storecove, a certified Peppol Access Point provider that offers a platform and API, to send Peppol invoices.

Costs?

Contact Newbase regarding the costs of using Peppol via Newbase and Storecove.

1. Settings in Newbase

In short, you need the following widgets, standard queries, and standard list view. If you don't have them, distribute them or ask your internal application manager to do so:

Widgets*:

Company module > Storecove settings widget (WID04741)

Debtor module > E-identifier widget (WID04716)

Sales invoice module > Peppol settings widget (WID04612)

Sales invoice module > External log integration widget (WID02099)

*Click here for an explanation of how to distribute widgets (per role)

Standard queries**:

Debtor module > Debtors with Peppol settings and e-identifiers

Debtor module > Debtors without Peppol setting

Sales invoice module > Invoices still to be sent via Peppol network

**Click here for an explanation of how to distribute searches (per role)

List view***:

Sales Invoice Module > List Editor > Peppol Status List View

***Click here for an explanation of how to add a standard list view

1.1 Company settings

In the Company module > Storecove settings widget (WID04741), you can enable Storecove and fill in the relevant fields.

  1. Click the edit icon in the widget, and the pop-up below will appear
  2. Check the box 'Use Storecove'
  3. API key field:

If you are a Storecove user, you can have Newbase fill in the API key field. Otherwise, use the Newbase API.

  1. Legal Entity ID field:

If you are a Storecove user, you can have Newbase fill in your Legal Entity ID here.

  1. Storecove user field:

Link a user by clicking in the field and selecting a user. This user will be used for registration and sending requests. This user must have access to the relevant company and all modules and widgets related to invoices and Storecove/Peppol.

  1. Then click the plus icon, see below.
  2. Pop-up below wil open:
  3. Select an identificatier type and fill in the fields, then click Save and Close and repeat if necessary.*

*How your company is identified on the Peppol Network depends on the country of the company in question. If your company is Dutch, you will need to enter VAT and Chamber of Commerce identification. But this can differ per country.

This link from Storecove will give more information.

If Storecove is configured, the icon below will appear in the widget.

  1. If you want to check the identification on the Peppol network you can click on de 'cloud' icon
1.2 Debtor Settings

Now you can configure per debtor whether invoices from that debtor should be sent via Peppol.

  1. Go to the debtor for whom you want to configure invoices to be sent via Peppol.
  2. Go to the E-identifier widget (WID04716). If you don't have it, you can distribute it via 'Edit widgets'.
  3. In the "Default Document Setting" field, select Peppol. The Peppol icon will appear. Then click the plus sign to add the identifier types.

2. How can you quickly see if a debtor is set up with Peppol?

In a list view of debtors, debtors with a Peppol setting have an icon:

In the details widget of a debtor you will also see this icon:

3. How can you quickly search for debtors with / without Peppol?

On the start screen of the debtors module, you can add two standard searches via 'change role options'.

1. Debtors with Peppol settings and e-identifiers

2. Debtors without Peppol settings

4. How do you send a Peppol invoice?

When you create an invoice for a debtor set up with Peppol, the invoice automatically receives the Peppol settings. Within the sales invoice module, you have the widgets "Peppol settings" (WID04612) and "External integration log" (WID02099), where you can view the invoice status.

  1. Click the 3 dots within the invoice to open the menu
  2. Select "send via Peppol network." If multiple printouts are being used, select the relevant printout.

5. How can you see if the invoice has been sent?

  1. You can check whether the invoice has been sent successfully using the 'Peppol settings' widget. A Peppol UBL URL is also provided. Clicking this displays the XML file with data from Storecove.
  2. The 'External integration log' widget provides more information about the invoice's sending.

6. How do you quickly find invoices that haven't yet been sent via Peppol?

On the start screen of the sales invoice module, you can add a standard search. This search is called: Invoices still to be sent via Peppol network.

How did we do?

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